Effective PPT

The goal for any presentation can be to create slides that lead to yes !
Yes for question about Why, How and What

  • The audience can retain limited information. The audience want to listen to you, instead of too much content on PPT slides. 
  • Show important points with image. Human process 60,000 x faster images compare to text. We can also recall information from image 6x time more easily compare to test. 

Design Aspect

  • Consistent font, font size, line length, spacing, margin, text alignment, kerning. For consistent arrangements of components, grid functionality can be used. 
  • Arial and Verdana fonts are better compare to Times New Roman. Avoid ALL CAPS
  • Use any and only one highlighting method
  • Simple and visually appealing slide is better compare to a cluttered slide to avoid distract and confusion. Avoid picture for decoration. Avoid too much of 3D, clip arts, word art, photos, complex visuals, lengthy text and animations.
  • Add logo, slide number and copyright notice
  • Select picture that support your message and story line in graphs. 

Content of PPT

  • Organize points in groups and use SmartArt
  • Use concise slide title
  • Use brand color as primary color and avoid using so many different colors. Maintain contrast between foreground and background color. 


  • Use data to highlight important points
  • Use table with detail view and summary view (total) both. Highlight key values.
  • Mention the source of data

1. Relationship

Bubble chart (2 variables)
Scatter chart (3 variables) 

2. Composition

2.1 Changing over time
Stacked 100% column chart
Stacked column chart
Stacked 100% area chart
Stacked area chart

2.2 static
Pie chart
Waterfall chart
Stacked 100% column chart with subcomponents 

3. Distribution

Histogram (1 variable few items)
Line Histogram (1 variable many items)
Scatter Chart (2 variable) 
3D Area chart (3 variable) 

4. Comparison 

Cyclic Area Chart
Line Chart
Column Chart
Single Bar Chart
Variable Width Column Chart

Reference Books

1. "brain rules" by John Medina
2. slide:ology
3. "Presentation Zen" by Garr Reynolds
4. "PresentationZen Design" by Garr Reynolds
5. "The Wall Street Journal Guide to Information Graphics" by Wong, Dona M. 


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